FlowGear automates client intake, appointment scheduling, billing follow-ups, and document collection — so your firm can focus on billable work, not busywork.
Sound Familiar?
Every hour your team spends on paperwork, scheduling, and follow-ups is an hour not spent on billable client work.
Potential clients slip through when no one follows up within 24 hours. By the time you call back, they've hired someone else.
Phone tag, double-bookings, and no-shows. Your front desk spends hours playing calendar Tetris instead of helping clients.
You did the work, but the payment is still "in the mail." Manually following up on past-due invoices is awkward and time-consuming.
Asking clients for the same documents over and over. Tax forms, signed agreements, ID copies — the back-and-forth never ends.
What FlowGear Automates
We build custom AI automations tailored to how your firm actually works. Not another tool to learn. We do it for you.
New clients fill out smart intake forms. Information is automatically organized, conflicts checked, and engagement letters sent — no manual data entry.
Clients book consultations directly from your website. Automatic confirmations, reminders, and calendar sync. No-shows drop by up to 87%.
Automated email and text follow-ups for prospects, active clients, and past clients. Keep your pipeline warm without lifting a finger.
Polite, professional payment reminders sent automatically at the right time. Reduce accounts receivable from 60+ days to under 30.
Automated requests for tax documents, signed forms, and client records. Secure upload portal with automatic reminders until received.
Weekly reports on new intakes, follow-up status, billing health, and upcoming deadlines. Know where your firm stands at a glance.
The Numbers Don't Lie
Based on industry averages for small-to-midsize law firms and accounting practices.
How It Works
We handle everything. You just tell us what wastes your time.
Tell us about your firm's workflows. We identify the highest-impact automations — typically saving 15+ hours/week.
→Our team builds, tests, and installs custom automations tailored to your firm's specific tools and processes.
→Your automations work 24/7. We monitor, optimize, and expand them every month. You focus on clients.
Pricing
Competitors charge $5K–$15K per project. An admin assistant costs $3K–$4K/month. FlowGear does more for less — every month.
Typical Competitor
Agency Project
$10K one-time
Per project, no ongoing support
Recommended
FlowGear
$299/mo
Everything included. No hidden fees.
Alternative
Admin Hire
$3.5K/mo
Salary, benefits, management overhead
Trusted By Professional Firms
"We were spending 20+ hours a week on intake forms, scheduling, and chasing documents. Now it just... happens. FlowGear paid for itself in the first week."
Small Law Firm, Northeast US
FAQ
All data is encrypted at rest and in transit using bank-level AES-256 encryption. We never share client data with third parties. Our infrastructure is built on enterprise-grade cloud providers with SOC 2 compliant hosting.
Most firms are fully set up within 5-7 business days. We handle everything — you just answer a few questions about your current workflow and tools. No technical knowledge required.
FlowGear integrates with the tools your firm already uses — Google Workspace, Outlook, Clio, QuickBooks, Calendly, and more. During the audit, we map your existing tech stack and build automations that plug right in.
Yes. There are no long-term contracts. Cancel anytime from your account. If you cancel, your automations stop at the end of your billing cycle. We don't believe in locking firms into contracts they don't want.
Zapier requires YOU to build and maintain automations. FlowGear is done-for-you — we design, build, test, and maintain every automation. You get the results without learning another platform. Think of us as your outsourced automation department.
We review your firm's daily operations and identify the top 3-5 automations that would save the most time and money. You'll receive a custom report with specific recommendations — no obligation, no hard sell.
Yes. Our automations are designed for the specific workflows of legal and accounting practices — client intake, document collection, billing cycles, compliance deadlines, and appointment management. We understand the unique needs of professional services firms.
Get a free automation audit and see exactly how FlowGear can save your firm 15+ hours every week. Limited onboarding spots available.
Get Your Free Automation Audit →No credit card required. Takes 3 minutes.